Have multiple and interconnected Boards in one Channel in Teams

Question

Have multiple and interconnected Boards in one Channel in Teams

Dionysia M 0

Hello,

I would like to create a team where I can have more than one Boards inside. Each board will be for a different team in my department, and there will be an "Overview" board, where some selected actions from the other boards, will be displayed there.

For example in Board 1, a new action is created and gets a tag called 'Machine issue'. In Board 3 a new action is also created and gets a tag called 'Employees'. More actions are created and some receive tags and some not.

In the 'Overview' board, I would have different sections, one of them would be called 'Machine issue', the other 'Employees' and so on. Under these sections, I would like the actions from the other boards to appear.

I know it might be a bit niche request, but if there is another suggestion for the same request that can happen with Teams, or another Microsoft tool (not too complicated, and easily accessible by most employees), please let me know.

Thank you!

1 answer

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Answer 1

Alina-Le 3,540 Microsoft External Staff Moderator

Hello @Dionysia M

Welcome to Q&A forum!

I understand this is an important need for your work.

After reviewing your request, I’d like to suggest two options that you can consider. You can explore both to see which one best fits your team’s structure and workflow. If you’re still not satisfied or need further clarification, feel free to reach out, I’ll be happy to look into it more for you if possible.

Option 1: Microsoft Planner

You can use Microsoft Planner in the following way. While it may not fully meet your original request, it allows tagged tasks to appear directly in your Teams channel, making it easier for everyone to access and follow updates.

Here’s how to set it up:

Go to the Team and Channel where you want to add the board (e.g., Team 1, Channel Group 1).
Click on “Add a tab” at the top of the channel.
Select the Planner app.
Click “Save”.
You can either create a new plan or add an existing one if you’ve already set it up.

Once you’ve created three plans (e.g., Employee, Finance, Machine Issue), you’ll see these tabs appear in the channel’s toolbar. This makes it easy for all users to access and track tasks by category.

User's image

Option 2: Create a Sharepoint site

Safely Collaborate and Share Content | Microsoft SharePoint

Create a SharePoint site for your department or team.
Inside the site, create multiple Microsoft Lists each list acts as a board for a different team (e.g., HR, Finance, Machine Issues).
Create a dashboard page in the site.
Add List web parts to the page, each filtered by tag to show only relevant tasks.
Add this dashboard page as a tab in Microsoft Teams so everyone can access it easily.

User's image

I would provide some Microsoft Article for your reference:

Create a site in SharePoint - Microsoft Support

Share a site - Microsoft Support

Get started with SharePoint - Microsoft Support

If anything is unclear or if you still need assistance, please don’t hesitate to let me know. I’d be happy to take another look and make sure everything aligns with your situation.

Hope this information will be helpful for you!

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in "our documentation" to enable e-mail notifications if you want to receive the related email notification for this thread. User's image

Dionysia M 0 Reputation points

2025-10-16T07:19:13.34+00:00

Hi Alina,

Thank you for your quick answer. I followed your example and got some screenshots to show you what exactly I need. I believe it cant happen with Teams, but I wanted to be sure.

Here is the Channel 'Performance Board' with the following 4 Boards: Overview, Board A, Board B, Board C.

PII Removed

I want in the Overview board to see everything that exists in the other Boards, when they use a specific tag. For example if in Board A, an action is made with the tag 'Area 1', I want it to appear automatically in the 'Overview' board, under the 'Area 1' section.

PII Removed

The reason for this is because the Board A, B, C will be used by different teams, and some of the topics they are working on are the same. So being able to duplicate these items directly and have them shown in an overview board, would help us see clear all the ideas for the same area, and which board/team they come from.

Is there possibility to have such a set up? If not, do you know any other place I could make it?

Thank you in advance!
Dionysia M 0 Reputation points

2025-10-16T07:21:31.2233333+00:00

Hi Alina,

Thank you for your quick answer. I followed your example and got some screenshots to show you what exactly I need. I believe it cant happen with Teams, but I wanted to be sure.

Here is the Channel 'Performance Board' with the following 4 Boards: Overview, Board A, Board B, Board C.

PII Removed

I want in the Overview board to see everything that exists in the other Boards, when they use a specific tag. For example if in Board A, an action is made with the tag 'Area 1', I want it to appear automatically in the 'Overview' board, under the 'Area 1' section.

PII Removed

The reason for this is because the Board A, B, C will be used by different teams, and some of the topics they are working on are the same. So being able to duplicate these items directly and have them shown in an overview board, would help us see clear all the ideas for the same area, and which board/team they come from.

Is there possibility to have such a set up? If not, do you know any other place I could make it?

Thank you in advance!
Alina-Le 3,540 Reputation points Microsoft External Staff Moderator

2025-10-16T15:13:42.8266667+00:00

Hello @Dionysia M

To ensure customer data privacy and prevent personal information from being exposed on public forums, we will delete all personal identity information from the thread. A backup will be sent via private message for each thread for further assistance.

Thank you for your updates and cooperation during this process.

For this issue, I’ve taken time to research and gather information to support you. We appreciate your patience and understanding, as this is a complicated matter and we’re currently reviewing it again.

I’ll be discussing it in more detail with my colleague and will follow up with an update within three working days.

Thank you again for your patience
Alina-Le 3,540 Reputation points Microsoft External Staff Moderator

2025-10-22T14:55:22.1033333+00:00

Hello @Dionysia M

I apologize for the delayed response.

I’ve looked into this for you, but unfortunately, we’re unable to perform this action automatically in Microsoft Teams.

I’m sorry this may not be the answer you were hoping for. As mentioned earlier, you might consider switching to a new platform (Sharepoint) that offers strong collaboration features and many advanced tools that could better support your work. If you need documentation or further guidance in this case, I’ll do my best to assist you.

Thank you for your understanding and patience.
Alina-Le 3,540 Reputation points Microsoft External Staff Moderator

2025-10-25T15:12:40.9166667+00:00

Good day @Dionysia M

I hope you're doing well and that this message reaches you at a good time.

If you still have any concerns or questions about this issue, feel free to share a few details, we’ll figure it out together.

In the meantime, I’ll be assisting others on the forum, but if you need a quicker response, just tag me in your message and I’ll jump in right away.

Stay safe & happy!

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Have multiple and interconnected Boards in one Channel in Teams

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