Share via

As a delegate to someone's inbox, it is possible for me to have access to a few folders and not their whole account?

Lau Co 0 Reputation points
2025-09-17T13:46:52.1566667+00:00

I am a delegate for my supervisor's inbox and calendar. I can create items on the calendar and can send emails on her behalf. I don't want access to her whole account, but I would like to have access to specific folders so that I can better organize incoming mail.

Is this possible? My IT department says that it is not, but looking on Microsoft Support articles, as I understand them, I see that it can be. Having a few folders I can sort things into would make me a lot more efficient, and would simplify things for my boss, so I'd love to find a solution to this.

The article I looked at/referenced, if that's helpful:

https://support.microsoft.com/en-us/office/about-shared-mailboxes-shared-folders-and-shared-calendars-in-outlook-3ed70138-6143-4404-9cc6-b7a23e8a4278

Outlook | Web | Outlook on the web for business | Settings
0 comments

3 answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. IGYQ 14,985 Reputation points Independent Advisor
    2025-09-17T15:18:02.6033333+00:00

    Hi!

    Welcome to Microsoft Q&A.

    Yes, it is possible to grant folder-level permissions in Outlook/Exchange, without giving you access to the entire mailbox.

    Since you already have the access to already you supervisor needs to grant you folder level rights.

    Here's how:

    1. Your Supervisor opens Outlook desktop client.
    2. Right-click the folder they want to share → Properties → Permissions.
    3. Add your name and choose your role (e.g., Editor = read/create/change items).
    4. If the folder is a subfolder, they may also need to give you “Folder Visible” on the mailbox root and Inbox, so you can navigate to it.
  2. IGYQ 14,985 Reputation points Independent Advisor
    2025-09-18T14:22:55.27+00:00

    Yes, that's correct. you need to do it on a desktop outlook.

  3. IGYQ 14,985 Reputation points Independent Advisor
    2025-09-18T14:33:49.06+00:00

    Yes, the classic outlook supports folder-level permission (applicable to your setup). The newer Outlook for windows is missing this feature.

    0 comments

Your answer

Answers can be marked as 'Accepted' by the question author and 'Recommended' by moderators, which helps users know the answer solved the author's problem.